The purpose of the role, three governing objectives, and where it sits in HQ's operating structure.
Every initiative currently in progress, with status, next step, key contact, and open risks. Shereen inherits these on Day 1 — and can add or update them here as they move.
The ongoing rhythm of the role. Check each item off as it is reviewed, and add anything missing — progress and edits are saved for everyone instantly.
The source-of-truth files and links Shereen will maintain. Add a URL to any entry and its name becomes a live link — anything new can be added here.
| Sheet / Link | Content | File Location | |
|---|---|---|---|
| HQ's Lease Agreements | Updated signed lease agreements of active tenants | HQ's Lease Agreements/ | |
| HQ — Budget Tracker | Tracking and updating budget for HQ Seef and HQ District | HQ - Budget Tracker.xlsx | |
| HQ Tenant Payment Tracker | Tracking pending payments across both locations | HQ_Tenant_Payment_Tracker_Consolidated.xlsx | |
| Lease Tracker — HQ Seef + District | Master lease tracker across both locations | Lease Tracker - HQ Seef + District.xlsx | |
| Quotation Template - HQ District | |||
| Quotation Template - HQ Seef | |||
| HQ - FAQ |
Confirmation that each account and device has been transferred securely. This document deliberately contains no passwords.
2023hello@my-hq.meEvery person Shereen may need to reach — the external vendors and landlords who keep the building running, and the internal team who keep it operating. Add or correct anyone here.
A live register of active tenants with contract dates and status. Edit any cell directly — every change saves to the shared record instantly.
| Tenant Name | Location | Unit | Contract Start | Contract End | Rent (BHD) | Primary Contact | Status | |
|---|---|---|---|---|---|---|---|---|
The process HQ uses to raise a quotation, and a live builder that produces a shareable link Shereen can send to a client or save as a PDF.
Digital acknowledgement that the handover has been reviewed and accepted by all parties. Signatures are recorded with a timestamped audit trail.
A five-day runway so Shereen never has to guess what comes next. Written by Fatema, in the order she would do it herself.
The part no spreadsheet tab could hold.
Everything I know about this role is now in the chapters above: the projects mid-flight, the rhythm of the week, the people who pick up when you call, the files that must never go stale. I have tried to leave nothing in my head and everything on the page.
A few things the tables cannot tell you. The members remember how you make them feel far longer than they remember a delayed invoice — so answer warmly first and solve second. Vicky and Santhosh will save you on days that go sideways; treat them as colleagues, not as help. Zain says yes far more often when the numbers arrive before the question. And when something breaks that isn't written down here, write it down here — that is the whole point of this document, and now you can, right in the page.
HQ Seef and HQ District have been mine to look after for a while now, and handing them over is the only part of leaving that I actually worried about. Seeing them go to you settles it. Be kind to the place, and it will be kind back.
Call me. Genuinely — for anything, for as long as it helps.